Privacy Policy – Foxpress Media UK
Effective Date: March 1, 2025

This Privacy Policy describes how Foxpress Media UK (“we,” “our,” or “the Company”) collects, processes, and protects the personal data of users who visit or interact with our website, www.foxpressmedia.uk (“the Site”). As a company registered and operating within the United Kingdom, we are committed to protecting your privacy in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).

1. Personal Data We Collect
We collect a range of personal and professional information to deliver our PR and marketing services to authors, publishers, and creative professionals. The data we gather includes:

  • Your name, email address, and phone number
  • Your professional affiliation or company details
  • Service inquiries and campaign specifications
  • Billing details and transaction history (via secure third-party providers)
  • Browser information, IP addresses, and cookie-based identifiers We also collect behavioral and analytics data for optimizing our content, evaluating campaign performance, and tailoring digital experiences. By using the Site, you acknowledge that such data may be collected automatically through third-party analytics platforms.

2. Purpose of Processing
We use your information to facilitate strategic marketing efforts, respond to inquiries, prepare proposals, deliver services, and process payments. Our PR team may use your submitted data to recommend or match you with third-party platforms (e.g., literary journals, broadcast channels, news outlets) that align with your service goals. We may also use your data to send service notices, portfolio updates, or promotional content. You can opt out of non-essential communications at any time. Additionally, anonymized information may be used for internal training, service optimization, or to benchmark performance against other UK-based PR agencies. Your data will not be sold. All data processing is carried out under a lawful basis including contract performance, legal compliance, and legitimate interest.

3. Data Sharing and Third-Party Access
We collaborate with third-party vendors, consultants, and contractors (e.g., copywriters, publicists, ad platforms) in order to fulfill client services. While these third parties may access client data as part of fulfillment, they do so under binding confidentiality agreements and are not permitted to use the data for personal or commercial gain. Foxpress Media UK uses reputable providers such as Mailchimp, Stripe, and Google Workspace, all of whom maintain GDPR-compliant practices. If required by law or regulation, we may disclose your data to legal authorities. In cases of acquisition, merger, or business continuity planning, data may be transferred to successor entities, subject to privacy safeguards. We are not liable for representations, guarantees, or omissions made by third-party contractors who are not acting under our direct supervision. You agree not to hold Foxpress Media UK liable for damages arising from actions beyond our managerial or contractual control.

4 International Transfers and StorageFoxpress Media UK operates as part of a global network of creative and operational teams. To efficiently deliver services across different time zones and accommodate urgent campaign demands, we rely on an international support structure that includes fulfillment partners in select regions, including Southeast Asia, North America, and Eastern Europe.

While some of our back-end operations, design processes, or support services may involve talent based in the Philippines and similar markets, these teams operate to the same professional standards as their UK or U.S. counterparts. Our selection process focuses on creative merit, professionalism, and compliance—not geography. These individuals frequently possess agency-level skill sets that rival talent showcased in larger international studios, yet often remain underutilized or invisible in traditional media pipelines.

We ensure that any data transferred outside the UK is governed by lawful safeguards. These include UK-approved standard contractual clauses, vendor vetting, and robust encryption protocols. Partner access to data is purpose-limited and monitored through secure platforms. We only collaborate with partners whose practices align with data privacy expectations under UK law.

Contrary to concerns sometimes raised about global outsourcing, our track record with multinational publishing houses and corporate brands demonstrates that credibility is not diminished by geography. The quality of deliverables, not the location of contributors, defines our reputation. Major companies accept and integrate our work in their marketing and public-facing channels without issue.

Data hosting and cloud operations are conducted via enterprise-grade solutions, including AWS and Google Cloud. These services adhere to high international compliance standards such as ISO/IEC 27001 and SOC 2. While no system is impenetrable, we take all commercially reasonable steps to ensure secure data transmission, storage, and retention as required under UK GDPR.

In the event of a data breach that poses a risk to your rights or freedoms, we will notify the Information Commissioner’s Office (ICO) within 72 hours, and we will notify affected individuals where required by law.

5. Your Rights Under UK GDPR
Under UK GDPR, you have rights including:

  • Right to access and obtain a copy of your data
  • Right to correct inaccurate or incomplete information
  • Right to erase data, restrict processing, or object to processing
  • Right to data portability
  • Right to lodge a complaint with the Information Commissioner’s Office (ICO) To exercise your rights, please email privacy@foxpressmedia.uk. We aim to respond to all valid data requests within 30 days, though complex inquiries may require additional time, as allowed by law. Identity verification may be required to protect your data.

We do not use automated profiling or decision-making processes that would produce legal or similarly significant effects. However, basic segmentation may be used to customize marketing messages or service offers.

You may unsubscribe from marketing communications at any time by clicking the “unsubscribe” link in our emails or by contacting us directly. Opting out of promotional emails does not affect service-related communications such as billing or project updates.

By continuing to use the Site, you acknowledge and accept that data processing is subject to the conditions described herein. You waive any claim for loss of opportunity, incidental damages, or reputational effects arising from secure, purpose-bound use of your data by Foxpress Media UK or its approved partners.

For questions or complaints related to this Privacy Policy, contact:
Foxpress Media UK